College Fair Volunteer Recruiter Training
As a volunteer recruiter, the OU Club of Houston and OU Prospective Student Services want to assure that you have the information you need and are prepared to represent the University of Oklahoma at college fairs throughout the Houston and Gulf Coast area. Volunteer recruiters do not need to be OU Alumni, but should have a basic understanding of the University’s programs, facilities, services, and admission requirements. The alumni training Web site will be your best source of basic information.
Please review the TACRAO Guidelines provided below.
Thank you for volunteering and taking time to familiarizing yourself with the college fair student recruitment information.
Texas Association of Collegiate Registrars and Admissions Officers (TACRAO)
College Program Guidelines
(1). The Admissions/Recruitment Office (OU Prospective Student Services, in coordination with the OU Club of Houston) is responsible to see that ALL representatives from their institution (1) receive a copy of these guidelines; (2) are appropriately trained, and (3) are able to answer knowledgeably the specific questions asked by students and parents. The highest level of personal and professional conduct needs to be maintained. (A knowledgeable answer to some specific questions may simply be to refer the student pr parent to the appropriate OU staff representative.
(2). Institutions are responsible for all the actions of the persons acting on their behalf. Alumni must be trained and MUST be identified as alumni on their name badge. [Volunteers who are not alumni may identify themselves as “Volunteer” on their name badge.]
(3). The following materials are NOT to be distributed at TACRAO sponsored programs: bumper stickers, buttons, pennants, posters, rulers, candy, T-shirts, or other gimmicks. Appropriate items include brochures describing an institution and its program, catalogs and other items containing factual information. Pens and pencils with your institution name are allowed. Demonstrations such as food preparation, drawing caricatures, hair cutting, or similar activities are not permitted. [Our small round OU stickers will continue to be available at our assigned tables, unless instructed otherwise by the program host.]
(4). Representatives are expected to remain at the Program until the time period expires or the host indicates the program is over. [or until relieved by other representatives.]
(5). Displays must be confined to the tabletop provided. Audiovisual equipment is not allowed in browsing or common areas. Only those schools with individual rooms can use this type of equipment. Call ahead of time if you want permission to use the host’s school equipment. Billboards or displays used in the browsing area are limited to 36 inches above the table. Do not, at any time, block the view of another representative.
(6). Each institution must register for the college fair by designated deadlines and notify the host of any cancellations. Representatives must remain behind or beside the table during the shopping portions of the college programs. Aisles in front of the booth must be kept completely clear of promotional and display materials. [This is managed by OU Prospective Student Services.]
(7). Limit students, cadets, or other non-professionals to two in addition to the institutions’ primary representative. [We will do our best to assure that no more than three OU representatives – total staff and volunteers – will be actively working at our assigned table at any one time.]
(8). Institutions may solicit an invitation to a particular program. The host of the program does have the right of refusal.
[PLEASE NOTE: Clarifying comments in brackets are inserted by the OU Club of Houston for the benefit of alumni recruiters and volunteers, and are not part of the TACRAO Guidelines]
Download and Complete Volunteer Training Form
Once you have completed your review of the training resource information, please download, print, and complete the College Fair Volunteer Recruiter Training form.
Once completed, please mail the form to the address located on the bottom of the form.
Schedule College Fairs You Wish to Attend
A new online scheduling tool from OU is now available so that you may schedule specific upcoming college fairs you would like to attend. To access the new scheduling tool, please contact OU Club Recruitment Chairman Rick McCalip at rmccalip@alumni.ou.edu.
OU Student Recruitment Contacts:
If you have any questions about the OU Student Recruitment or College Fair program, please contact one of the following representatives:
C. Don Bradley, OU Prospective Student Services
Melanee Hamilton, OU Prospective Student Services
NOTE: Forms are in Adobe Acrobat format (PDF). Adobe Acrobat Reader is free and available for download to view or print PDF files.
Download Adobe Acrobat here.
ou_recruting_web2.pdf 32.986 KB 
